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Service Procedure
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NOTIFICATION OF THE OPERATION OF A REPRESENTATIVE OFFICE/BRANCH
Updated:
Foreign trader’s letterhead
Ho Chi Minh City, date.....month......year....
NOTIFICATION OF THE OPERATION OF A REPRESENTATIVE OFFICE/BRANCH OF
.................................(print the name that appears on the Establishment Permit)
Respectfully to: the Permit-granting agency
The Representative Office/Branch of (capitalize the name of the foreign trader that appears on the Establishment Permit/Business Registration):......................................................................................................
......................................................................................................................................................
Address of the head office (the address stated on the Establishment Permit/Business Registration):
......................................................................................................................................................
Hereby gives notification that [it] has been officially operating from …. ......., with the following particulars:
I. Representative Office/Branch:
Name of the Representative Office/Branch (capitalize in bold the name of the Representative Office/Branch which appears on the Establishment Permit):..........................................................................................
Business name in English (print the English business name that appears on the Establishment Permit):
Abbreviated name (if any):..............................................................................................
Establishment Permit number.......................................................................................
Issued by:........................................... , on:........................................................
Term of operation: from.......................................... to....................................................
Address of the Representative Office/Branch (as stated on the Establishment Permit):............................................................
Telephone number:......................................... Fax:..............................................
E-mail (if any):............................................................................................
Foreign currency bank account number in Vietnam:........ , opened at (if any): ...........................
VND bank account number in Vietnam:.......................... , opened at :.......................................
II. Staff members of the Representative Office/Branch
1. Head of the Representative Office/Branch
Full name (please print): ................................................... Gender:.............................................
Nationality:............................................................................................................................
Passport/Identity Card number:...............................................................................
Issued by:................................................... , on:............................, at:............................
Registered place of residence (with respect to foreigners)/registered place of permanent residential household (with respect to Vietnamese persons):...........................................
2. Employees working for the Representative Office/Branch
- Foreign employees working for the Representative Office/Branch: (write each person’s full name, gender, nationality, passport number, date and place of issuance, and his/her position in the Representative Office/Branch);
- Vietnamese employees working for the Representative Office/Branch: (write each person’s full name, gender, identity card number, date and place of issuance, and his/her position in the Representative Office/Branch).
III. Particulars of the activities of the Representative Office/Branch: (state them specifically as they appear on the Establishment Permit)
- .............................................................................................................................................
- .............................................................................................................................................
The Representative Office/Branch (the name as it appears on the Establishment Permit) has completed the procedures for publishing the news about [its] operation in the .............. newspaper (state the name of the printed or online newspaper), on the issue dated............
Head of the Representative Office/Branch
(Sign and write the full name)
Certification of Department of Trade
No:…………..…..…. ./STM -TT.TNN
Date: ….…. month ….….. year….……
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